The main duty of the Toastmaster is to act as a genial host and
conduct the entire program, including introducing participants. If the
Toastmaster does not perform the duties well, an entire meeting can end in
failure. For obvious reasons this task is not usually assigned to a member until
he or she is quite familiar with the Club and its procedures. Program participants
should be introduced in a way that excites the audience and motivates them to
listen. The Toastmaster creates an atmosphere of interest, expectation, and
PRIOR TO THE MEETING
President Education know if you have selected a theme or if they would like
you to follow a theme. Themes are typically optional,
but they do add fun to the meeting.
Checkout some past meetings here
topics master with a proposed agenda. This will
help them assure not to call on the scheduled
participants during their portion of the meeting.
in advance to remind them they are speaking. Interview them to find out their speech title, manual project
number, purpose to be achieved, time requested, and something interesting
which you can use when introducing them (job, family, hobbies, education, why
this topic for this audience, etc.). You can download and fill out the
INTRODUCTION FORM while you are interviewing them or at the very least, have
them download and fill it out so they can bring it to the meeting.
Contact the general
evaluator to confirm that all functionary assignments will be filled.
General Evaluator to call the other members of the evaluation
team (speech evaluators,
ah counter, etc.) and
remind them of their responsibilities. Also have them fill out a SPEAKERS
INTRODUCTION FORM so that you may introduce them properly.
introductions for each speaker. A proper introduction is important to the success of the speaker’s presentation.
which can be used to bridge the gaps between program segments. You might not use them, but you should be
prepared to avoid possibly awkward periods of silence.
performing as Toastmaster is one of the most valuable experiences in your Club work. The assignment requires
careful preparation in order to have a smoothly run meeting.
On the day before the
meeting, call or email members to ensure that all roles are filled. Then
fill in the agenda template with the meeting date and the assigned roles.
The agenda will prepare itself automatically. Then print enough copies for
members and guests (20 copies is recommended).
AT THE MEETING
Arrive early in
order to finish any last-minute details.
Check with the
speakers for any last-minute changes.
Sit near the front
of the room and have your speakers do likewise for quick and easy access to the lectern.
DURING THE MEETING
sincerity, energy, and decisiveness. Take your audience on a pleasant journey and make them feel that all is going
Always lead the
applause before and after the topics session, each prepared speaker, and the general evaluator.
near the lectern after your introduction until the speaker has acknowledged you and assumed control of the
meeting; then be seated.
general evaluator as you would any speaker; the general evaluator then will introduce the other members of the
Introduce the table
topics master as you would any speaker. If the table topics master forgets to call for the timer’s
report and vote for “Best Table Topics Speaker,” you do it.
speaker in turn.
At the conclusion
of the speaking program, request the timer’s report and vote for “Best Speaker.”
the general evaluator. If the general evaluator forgets to call for the timer’s report and vote for “Best
Evaluator,” you do it.
Return control of the meeting to the